Innovate Orange

Positions

Drafts a budget at the beginning of hackathon planning
Makes changes to the sponsorship packet as necessary
Oversees the Sponsorship Heads
Discusses sponsorship goals and budget with EECS department and Sponsorship Heads
Collaborates with EECS department to make purchases for the club
Ensures that money from sponsors is received
Records any out-of-pocket expenses that organizers end up paying

Oversees the Communication and Marketing Heads
Schedules and reserves rooms for weekly E-board and organizer meetings
Schedules monthly meetings with advisors (EECS department advisors, RSO consultant)
Prepares agendas for weekly organizer meetings in collaboration with the rest of the e-board
Takes minutes at weekly E-board and organizer meetings
Assists heads in scheduling and room reservation if needed

Secures a venue for CuseHacks
Ensures that CuseHacks is compliant in Risk Management policies (DPS, Extra measures to accommodate minors)
Secures food for CuseHacks (Communicating with Campus Catering, Working with the Sponsorship Heads to secure food sponsors)
Organizes a detailed schedule (the run of show) for CuseHacks
Schedules volunteer shifts during CuseHacks
Books rooms for workshops and other functions during CuseHacks

Considers potential changes to the sponsorship package
Contacts on-campus sources for potential sponsorship leads (ECS Career Services, Sarah Webber, Mark Coleman)
Contacts previous sponsors
Contacts new companies to see if they are interested in sponsoring
Communicates with sponsors to gather and give necessary information

Manages and makes updates to the CuseHacks website (cusehacks.github.io)
Plans and schedules workshops as necessary (Pre-hackathon workshops, Creates a schedule/order for workshops during the event)
Obtains hardware and other supplies for hackers to check out during the hackathon
Manages and updates the devpost (a site where participants can get information about the hackathon and submit their projects)
Creates and manages the Slack for the hackathon
Secures necessary equipment for the event, like microphones, power strips, extension cords, etc.
Handles miscellaneous technological tasks

Collaborates with clubs at SU about involvement in CuseHacks (Hosting workshops, Volunteering/Mentoring)
Reaches out to clubs and offices at other colleges to raise awareness of CuseHacks
Manages communications with hackers (Participant application, RSVPs, Details about the hackathon)
Manages communications with volunteers and mentors (Volunteer/Mentor Application, Organizes a volunteer briefing session before CuseHacks)
Manages communications with judges (Invites, Paperwork (MLH Code of Conduct, photo release, dietary restrictions), Communicates details about the judging procedure)

Organizes CuseHacks Jr. (an interactive way for middle school students to learn about electrical engineering and computer science through a sequence of educational workshops, followed by a viewing of the CuseHacks project exposition)
Works with other organizations to aid with outreach initiatives; Some examples include the Westcott Community Center, Engineering Ambassadors, and Society of Hispanic Professional Engineers

Design fliers for CuseHacks, CuseHacks Jr, and other IO events
Design/update logos for Innovate Orange, CuseHacks, and the yearly themed CuseHacks logo
Design the CuseHacks hacker and volunteer shirts
Works with the Tech leads to guide website design

Prints and posts fliers for events
Manages CuseHacks’ social media presence (Instagram, Twitter, Other social media added in the future)
Advertises CuseHacks using other advertising methods (Digital kiosks, Computer screensavers, ECS newsletter, Newsletters for other colleges, Contacting media outlets, Contacting professors to mention in class)